Time and task billing
Keep billable work organized by client, task, rate, and period so invoice runs are traceable.
For small teams that bill client time
Turn tracked work into paid invoices.
Superbill brings time entries, invoice generation, email delivery, Wise payment links, payment matching, and collaborator payouts into one calm workspace.
- Time to invoice
- Generate from approved project work.
- Invoice to payment
- PDFs, email logs, and payment links.
- Payment to payout
- Track receipts and pay collaborators.
WordPress hosted
Automated PDF invoices
Payments and payouts
Built for client services
The product
A billing console, not a bookkeeping maze.
Superbill is designed around the moment work becomes money: choose the time, generate the invoice, send it with the right message, then watch the payment land.
Invoice #204
PDFEmailPay link
FreshLondon monthly support
Strategy and planningGBP 620.00
Development tasksGBP 1,780.00
QA and launch supportGBP 250.00
Total dueGBP 2,650.00
Email preview
Hi Alex, your invoice is ready. You can view it online or pay directly through Wise.
PDF attached Logged
Invoices generated from real work
Keep project time, client billing, invoice titles, and totals tied together instead of rebuilding every month in a spreadsheet.
Email templates with shortcodes
Send branded messages with client names, invoice links, titles, PDFs, and an audit trail for every outgoing email.
Payments and payouts
Keep Wise settings, client payment links, and team payouts close to the invoices that funded them.
Workflow
One path from billable time to settled cash.
Most tools stop after time tracking or invoicing. Superbill keeps the operational steps connected so nothing gets lost between the work, the client email, and the bank account.
01
Track
Log client work against projects, tasks, rates, and billing periods.
02
Generate
Create invoices from selected time entries with clean PDF output.
03
Send
Email invoices with custom copy, shortcodes, and attachments.
04
Collect
Add Wise payment links with amount, currency, and reference included.
05
Match
Use Wise deposit events to mark invoices paid when payments arrive.
06
Payout
Prepare collaborator transfers from the same workspace.
What it handles
The useful parts of agency admin, joined up.
Small teams do not need another heavy accounting suite. They need a focused system for the recurring mess around time, invoices, emails, payments, and people.
Invoice automation
Generate invoices from selected work, respect maximum totals, and keep hidden or undone invoices out of the main list.
Polished PDFs
Create web invoices and matching PDF attachments without dragging form controls into client-facing documents.
Email delivery
Use SMTP, sender names, templates, invoice shortcodes, attachments, and a searchable transactional email log.
Wise payment links
Surface a payment button on the invoice with the correct amount, currency, and invoice reference ready for the payer.
Multisite ready
Host separate workspaces for each team while keeping the core software maintained in one WordPress network.
Payments
Give clients the right payment path, then reconcile faster.
Superbill can show Wise receiving details and a Quick Pay button on the invoice. When deposit webhooks are configured, incoming payments can be matched back to invoices using currency, amount, and reference.
Invoice #204
Amount dueGBP 2,650.00
CurrencyGBP
Reference: Invoice 204 FreshLondon
Hosted workspaces
Built for your own agency first, then ready for friends and clients.
Run your own live workspace on a subdomain, then add separate Superbill environments for other teams as the hosted product grows.
freshlondon.superbill.workLive agency data
studio.superbill.workSeparate workspace
consultant.superbill.workOwn clients and invoices
Early access
Start with the workflows that actually save billing time.
Superbill is a good fit for boutique studios, freelancers with collaborators, retainers, support plans, and any team that wants invoice operations closer to the work.
Your workspace
A private Superbill environment for your team and client billing.
- Projects, tasks, and time
- Client invoice URLs
- PDF invoice output
Payments setup
Wise setup, receiving details, payment links, and webhook matching where available.
- Quick Pay URL support
- Deposit event logs
- Paid status automation
Email operations
SMTP delivery, message templates, PDF attachments, and sent mail logging.
- Custom sender name
- Invoice shortcodes
- Transactional audit trail
Questions
For teams who want less admin theatre.
Superbill is intentionally focused. It is not trying to replace every accounting platform. It is trying to make the path from work to payment much cleaner.
Is Superbill accounting software?
No. It is billing operations software for client work. You can still keep your accounting package for tax, reporting, and bookkeeping.
Can I keep existing invoice data?
Yes. The hosted setup can retain a current WordPress-based Superbill workspace while moving marketing and other teams into separate subdomains.
Does it require Wise?
No. Invoices and email delivery still work without Wise, but Wise links and deposit webhooks make payment collection and matching much smoother.
Who is it for?
Small agencies, consultants, and freelancers who bill by time, work with collaborators, and want the billing workflow to feel connected.
Ready to make billing feel less like a monthly excavation?
Join the early version of Superbill and help shape the hosted product for small client-service teams.